Privacy Policy

What personal data does the L&DBKA collect?

We routinely collect a member’s name, address, email address, and telephone number(s) and the number and location of the hives that you manage. We do not collect or store any other information about you.

Where does this data come from?

We collect this data directly from you when you join the L&DBKA or when we receive a request from you to update the information we hold.

What is this personal data used for?

We use this data for the administration of your membership, the communication of information, and the organisation of events.

What is the legal basis for collecting this data?

The L&DBKA collects personal data that is necessary for the purposes of its ‘legitimate interests‘ as a membership organisation representing Honeybees and Beekeepers.

Who is your data shared with?

Your membership data will be shared with the following:

  • The British Beekeepers Association (BBKA) of which you automatically become a member when you join the L&DBKA.

  • Bee Disease Insurance Ltd (BDI)
    if you make your payment to us to join this scheme.

  • Bee-Craft so that you can receive copies of this magazine digitally and/or by post
    if you make a subscription payment to us.

  • Other L&DBKA Members
    – if you have given us your specific consent to be included in the L&DBKA Members’ Directory

We will not share your membership data with any other organisations.
We will not use your email address to send-out any emails on behalf of other organisations.

How is your data stored?

Your membership data is stored by the L&DBKA Membership Secretary in the form of written documents and also in digital form, password-protected.
Members’ names and Email addresses are also uploaded to a password-protected Google Email Group, to which only L&DBKA Committee Members have access, for the purpose of sending out all-member emails.

Who has access to your data?

L&DBKA Committee Members have password-protected access to members’ data in order to carry out legitimate tasks on behalf of the Association.

Who is responsible for ensuring compliance with the relevant laws and regulations?

The person who is responsible for ensuring the L&DBKA discharges its obligations under the GDPR is the current L&DBKA Membership Secretary: membership@ludlowbeekeepers.org.uk 

How can you check what data we have about you?

The L&DBKA will endeavour to ensure that any information we hold about you is as accurate, current and complete as necessary for the purposes we use it for.
You should contact the L&DBKA Membership Secretary who will provide you with a copy of the information we hold about you within one month. There is no fee for this.

How can you ask for data to be removed, limited or corrected?

You should contact the L&DBKA Membership Secretary to have any of the data we hold about you corrected or removed.
You have the option of withholding your address, email address and telephone number(s). But in order to maintain your membership we must have at least a postal address or an email address.

  • Without giving us a postal address you will not be able receive copies of the BBKA magazine or information sent-out by the L&DBKA to members by post.

  • Without giving us an email address you will not be able to receive the majority of information we send-out to members.

How long do we keep your data for, and why?

We normally keep a member’s data after they resign or their membership lapses in case they later wish to re-join. On request we will delete a member’s data held in digital form. However, we will need to keep paper records on file for a number of years to comply with tax regulations.

What happens if a member dies?

We will delete membership data held in digital form after a member dies.
However, we will need to keep paper records on file for a number of years to comply with tax regulations.

May 2018

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